Workforce Safety & Management System Logo

Orientation and training programs are simple to input, push to your workforce, and measure - and because the system is fully integrated, each module speaks to the next, making compliance verification, status updates, workflow, email notifications, and reporting – a simple, automated process.

The system can track workforce clock-in and clock-out times, allowing you to benchmark workforce performance. Rank your workforce by safety, by quality and by time, so you can select the best possible resources when planning your next project.

Using mobile inspections, the system can gather both lagging and leading safety, quality and time indicators, providing an automated way to benchmark workforce performance. Predictive analytics help identify where the next incident or issue is most likely to occur such that it can be prevented.

Robust analytics enable managers to generate system reports in order to satisfy compliance thresholds, identify trends, and proactively manage business and workforce-related risk.

Top of page
Intelivert Training Management Intelivert Training Management

Collect safety, quality and regulatory information from contractors (also contingent laborers and perspective employees) online.

Designed with contractor safety qualification in mind, for our U.S.-based customers, the system compares contractor safety data against the most recently published Bureau of Labor Statistics “Industry Illnesses and Injury Data”, based on the contractor’s NAICS code, along with your organization’s specific requirements.

  • The system automatically qualifies/disqualifies the contractor based on your criteria – you receive automatic status notification, with a link to a contractor qualification report
  • Contractors who successfully meet your safety criteria must register employees they intend to send to your work sites, then have those employees complete online, site-specific safety orientation (required by OSHA)
  • Contractor company managers must certify each employee has received: safety orientation, site-specific rules, and a system-generated ID card
  • Contractors must present ID cards in order to gain site access and ID cards can also be used for contractor clock-in and clock-out to track time

The system provides a simple way for you to select those contractor resources that best meet internal and regulatory requirements – with virtually no effort from your site resources.

Top of page
Intelivert Training Management Intelivert Training Management

With more than 1,000,000 course completions to date, the Training Management module includes a full-featured Learning Management System (LMS) and provides simple, online creation, delivery and verification of orientation and training for employees, contractors and contingent labor - each with their unique safety, risk and legal challenges. The system specifically addresses these safety, risk and legal exposures for each worker type. System dashboards provide a real-time view of workforce compliance.

For contractors or contingent labor, the Training Management module delivers consistent, site-specific safety orientation to all registered workers, by job type, location, line-of-business or other custom criteria. Dashboards and reports provide a view of every contractors/contingent labor completion - and manager validation.

Line-of-business-specific, site-specific contractor/contingent labor safety orientation is delivered and certified – prior to those workers arriving at your work sites - with no effort from your internal resources.

The system ensures consistent delivery and verification of training (either online or off-line classroom mode) and communications across your entire organization and includes the following features: 

  • Create and publish courses with a single click of a button (integrated LMS)
  • Training Event Calendar and event registration 
  • Course content - any combination of video, audio, MS Office doc, PDF or HTML
  • System support for training in multiple languages
  • Attach course-specific and site-specific documents to any course
  • Assign training based on user role, group, location or line-of-business
  • Certify course completion with course-specific certificates or ID cards
  • View course content on any device – PC, tablet or smartphone
  • Dashboards/reports provide real-time view of learner progress, completion and compliance
Top of page
Intelivert Training Management Intelivert Training Management

After completing online, site-specific safety orientation, your workforce arrives at your work sites fully prepared and ready to begin work. Workers must present their ID card in order to gain site access and/or clock-in and out.

Using a smartphone or tablet, site personnel can scan a worker’s ID card on-demand in order to verify certifications, training and approved sites.

  • ID cards can contain a name, photo and other custom criteria – and can grant worksite access based on contract length, date range, site, job role and more
  • Know with certainty which workers are on or off-site at any time (OSHA mandate) – especially critical in emergency situations
  • ID cards contain a unique code, which can be scanned into the system for clock-in/clock-out purposes and automatic verification 
  • ID card clock-in/clock-out feature can be used to verify worker time. Time data is sent to a reconciliation report, often used to reconcile contractor/temp agency invoicing
Top of page
Intelivert Training Management Intelivert Training Management

Reduce Cost of Poor Quality (COPQ) by eliminating inefficiencies within your organization. The Quality Management module helps streamline quality management and processes, helping to improve operational efficiency and profitability.

While the system is great for employees, it is especially well-suited for difficult to manage contractor populations. Workers clock-in/out, managers reconcile hours worked to Work Orders, then submit a T&M Report - giving the host company “shift-level” insight into project or contractor spend. Host company managers receive an email notification when a T&M Report is submitted, and can inspect (via mobile app), approve or reject work. In the case of contractors, once work is approved, the system provides a reconciliation report allowing the host company to reconcile a contractor’s invoice to actual hours clocked. Integrated workflows make the process easy, while the system documents all activity.

  • Clock-in/clock-out (optional) using system generated ID Cards, tie clocked hours to WOs, submit T&M Reports and perform work acceptance inspections
  • Report, track and react to quality defects and nonconformances within your operations
  • Measure and trend quality performance
  • Benchmark contractor performance
  • Gain visibility into your quality program
  • Increase product and process quality
Top of page
Intelivert Training Management Intelivert Training Management

Integrated, centralized task management helps you create, manage and verify completion of tasks, making it easy to keep work organized. Your workforce can stay focused on the task at hand – your projects get finished.

Easily organize tasks, then push tasks to an individual user or group of users based on your organizational structure. System users manage tasks and projects, and access reporting, based on their organizational level.

Task management includes integrated file sharing so documents, images and ideas stay together. Document libraries, training, files, URLs and electronic forms can be linked to tasks – making it simple for system users to find exactly what they need, when they need it.

No more wasted time searching for needed resources results in a more efficient, productive workforce.

Top of page
Intelivert Training Management Intelivert Training Management

The Document Management module provides tools to organize, edit and distribute your safety programs, presentations, proposals, site plans, images and contracts.

Upload existing files and folders into a central location and distribute important documents in standardized formats. Our document control software allows you to arrange files and folders in the Administrator Library, then “push” them to a single user - or to multiple groups and sites.

Centralize safety program and project documents. “Administrator”, “Site” and “Personal” libraries include functionality such as: drag and drop, upload/download, share, and copy. Each user interaction is recorded and available in a system report.

Text search allows you to find documents in seconds, rather than minutes or hours. The system provides a perfect way to organize your business, cut printing, paper and storage costs, and reduce wasted time and materials.

Top of page
Intelivert Training Management Intelivert Training Management

We can convert any existing paper form to an electronic mobile form and super-charge your data aggregation, reporting accuracy, and ability to identify trends.

Mobile form information is captured and aggregated in real-time and can include data fields , photos, GPS coordinates and signatures. Identified deficiencies trigger automatic notifications to personnel responsible for corrective action. No deficiency will be overlooked or forgotten – and our mobile forms function on or offline.

Collect data using a tablet, smartphone or PC and provide real-time visibility of every project. Customizable mobile forms include:

  • Incident/Accident Report
  • Injury/Illness Report
  • Site Safety Inspection
  • Facility Safety Inspection
  • Behavioral Assessment
  • Employee Observation Report
  • Peer to Peer Observation
  • Driver Observation
  • Job Hazard Analysis
  • Time Sheet
  • Work Order
  • Many More...

Eliminate inefficient paper forms, re-keying costs and error rates and simplify storage and audit processes.

Top of page
Intelivert Training Management Intelivert Training Management

The Incident Management module provides the ability to manage and track the following incident types: Accident, Injury, Property Damage, Environmental Spills.

Based on the way the electronic forms are completed, the system will automatically identify whether the incident is: OSHA reportable, OSHA recordable, DOT reportable, if a Drug Test Required - even calculate environmental spill amounts for EPA related reporting, such that appropriate action can be taken.

Flexible workflows allow for notifications to be sent to appropriate parties, based on incident type. OSHA 300 and 300A forms are automatically populated, and with additional systems integration, incident data can be sent directly to your insurance provider or TPA.

The Incident Management module provides a simple-to-use, flexible framework that standardizes incident management processes across an organization.

The Incident Management module will:

  • Eliminate paper-based, manual processes
  • Help ensure Regulatory compliance (ex. OSHA, DOT, EPA)
  • Automatically complete OSHA 300 and 300A forms
  • Trigger workflows and immediate notifications
  • Implement Root Cause Analysis including Corrective Action and Preventative Actions (CAPA)
  • Integrate with insurance providers or TPAs (with optional systems integration)
Top of page
Intelivert Training Management Intelivert Training Management

The Performance Management module provides a view of all submitted electronic inspections.  Data is aggregated in real-time, dramatically improving the speed at which you receive submissions. Any deficiencies/infractions identified during an inspection or observation can trigger system alarms and will send immediate email notifications so deficiencies can be remedied. Deficiencies are identified – and corrected within the system, nothing falls through the cracks.

In the case of an accident/incident report, integrated workflow allows for immediate notifications to be sent to your safety, claims and legal departments – along with every piece of required information to make appropriate, timely decisions. 

The Performance Management module also enables you to manage key project assets and processes including:

  • All active/inactive projects (inspection categories)
  • Mobile Forms reporting (e.g. incident reports, inspections, assessments, time sheets)
  • Inspections deficiency management and alarms 
  • Work-site time tracking
  • Work order submissions and approvals
  • Contracts, Budgets, Meetings, Personnel

Validate all contractor hours worked - by project, by employee, by rate, reconcile contractor billing and initiate contractor reimbursement.

Verify budget status of each contractor project and receive notification if a project falls below performance thresholds. Automatically rank your contractors by safety, quality and time accuracy.

Top of page
Intelivert Training Management Intelivert Training Management

The Business Analytics module enables managers to run dynamic, interactive reports including dashboards with drill-down capability, graphs and ad hoc reporting. Any data element captured within the System is available for reporting.

Dashboards are configurable and easy to understand, making them an essential part of the decision making process. Multi-site data can “roll up” to a territory, regional, national, or international dashboard, giving senior managers a snapshot of the compliance status and progress of all locations for which they are responsible.

  • Gather lagging and leading indicators – use predictive analytics  to make proactive, well-informed business decisions 
  • Rank your workforce by safety, quality and time – select the best possible resources for your projects
  • Managers can drill-down to specific groups that may be having issues, examine the details, and develop an appropriate remediation and/or prevention plan
  • Proactively manage your workforce-related risk
Top of page